[Must-see for beginners] How to transcribe audio file data? Explaining the simple method and process

I want to transcribe the recorded audio file data, but typing it in myself is a pain...

If you are one of those people, we will explain how to easily transcribe audio file data .

Manually transcribing audio files, such as meetings or interviews, can be extremely time-consuming.

Previously, the only way to enter the data was to play the audio file while typing, but that is no longer the case.

It is easy to transcribe using convenient tools, including AI transcription services such as Mr. Transcription.

In this article

• AI Transcription Service
• Use standard Windows or Mac features
• Using Google Docs

We will thoroughly explain how to transcribe audio file data such as the above, so please use it as a reference for your own transcriptions.

Transcribe audio file data

First, I will briefly explain the methods available for transcribing audio data into a text file.

How to transcribe audio files and data

There are several ways to transcribe recorded audio files into text data.

• Use an AI transcription service
• Transcribe using standard features on Windows and Mac
• Using Google Docs' voice recognition feature

Previously, the only way to transcribe audio data was to listen to the file on an audio player and type it into the text on a keyboard.

Doing it by hand takes time and effort, and outsourcing it to a professional transcriptionist can be expensive.

However, with advances in AI speech recognition technology, it is now possible to use AI transcription services to convert audio data into a text file in a short amount of time and with high accuracy.

What's more, the AI ​​transcription service is also free to use.

If you want to transcribe audio files recorded during meetings, interviews, etc., we recommend that you first try an AI transcription service .

For transcribing audio data, use "Mr. Transcription"

If you're looking for a way to transcribe audio files, we have a recommended service.

That's the AI ​​transcription service "Mr. Transcription."

"Mr. Transcription" is an AI transcription service from Japan that uses the latest AI .

It supports transcribing not only audio files such as meetings and interviews, but also videos, images, and PDFs.

The key point when transcribing audio file data is that you can choose and use two types of the latest AI .

The two voice recognition AIs have

• PerfectVoice: Transcribing even long audio data in about 10 minutes, and supporting 100 languages
• AmiVoice: Speaker separation function (transcription for each speaker), supports Japanese and English

It has the following features:

It makes it easier to transcribe audio files in foreign languages , transcribe meeting content for each speaker to create minutes, and convert audio files into text data.

What's more, Mr. Transcription can transcribe up to one minute of data for free without the need to register or log in .

If you're not sure how to digitize your data, why not start by using "Transcription-san," which is free to use?

How to transcribe an audio file using an AI transcription service

From here, we will explain in detail how to transcribe the data from a recorded audio file .

First, the audio file is transcribed into text data using the AI ​​transcription service "Mr. Transcription."

1. Open the top page of "Mr. Transcription"

Mr. Transcription is one of the easiest AI transcription services to use.

Operation is simple; just upload the audio data file from the top page.

First, open the Mr. Transcription homepage from this link.

2. Choose a voice recognition AI

"Mr. Transcription" allows you to use two types of transcription AI.

Click the check box to select either "PerfectVoice" or "AmiVoice."

If you want to transcribe for free, select "Trial (1 min)" .

How to Choose a Voice Recognition AI

We recommend using the two voice recognition AIs in the following situations.

• PerfectVoice: When you want to transcribe in a shorter time, or when you want to transcribe a foreign language
• AmiVoice: Use the speaker separation function to transcribe audio data where multiple people are speaking, such as in a meeting

3. Upload your audio file

Drag and drop the file or click "Select" → select the file and upload it.

The audio file data formats supported by "Mr. Transcription" are as follows:

• .mp3
• .wav
• .wma
• .m4a
• .aifc
• .flac
• .aac
• .aiff
• .aifc

*Maximum 90 minutes and 1GB per file

4. Start processing

Once you upload your file, processing will begin automatically.

You will be notified by email when the transcription is complete , so you can close the page once the upload is complete.

*If you want to transcribe for free without registering or logging in, do not close the top page and wait for the transcription results to be displayed.

5. Transcription complete

Once the transcription is complete, you can view the results on the "History" page.

Also, if you leave the top page open, the transcription results will be displayed directly on the top page .

You can select and copy the transcription results as is, or download the data by clicking the "Download" button.

The speaker-separated transcription results data can also be saved by selecting "Speaker Separation" from the "Download" button.

This completes the process of transcribing audio data using Mr. Transcription.

It's easy, just upload the file, so why not try transcribing audio data with Mr. Transcription?

How to transcribe audio data using standard features on Windows and Mac

On computers such as Windows and Mac, standard features allow you to transcribe audio data into a text file .

Compared to AI transcription services like "Mr. Transcription"

• Setup is tedious
• Transcription accuracy is poor

Although there are some disadvantages, the advantage is that it can be used even in environments without an internet connection.

Here we will briefly explain how to transcribe audio data using the standard features of Windows or Mac.

Transcription using standard Windows PC functions

*This explanation uses Windows 10.

To transcribe an audio file using the standard features of a Windows PC, you must first prepare to use the speech recognition function .

1. Preparation for using the voice recognition function

To use the voice recognition function, first open the Start menu and select "Windows Ease of Access."

Next, click on "Windows Speech Recognition" to open it.

The first time you use the voice recognition function, you will need to perform some setup steps.

When you start Windows Speech Recognition for the first time, the setup screen opens automatically.

The first step in setup is to select the microphone you want to use .

Next, read the displayed text aloud and have the computer recognize your voice as data.

By teaching the computer to memorize characteristics such as accent, intonation, and voice quality, you can achieve higher quality transcriptions.

*As a result, it is not good at recognizing the voices of multiple people.

You are now ready to use Windows Speech Recognition.

2. Input using voice recognition function

To actually use this function to transcribe, you use an editor to enter text (such as Notepad or Word) .

Here we will launch Notepad as an example.

With Notepad displayed, launch Windows Speech Recognition .

Now, when you speak into the microphone, what you say will be transcribed.

For example, when I said "hello" it was recognized like this.

Finally, save the file just as you would normally do using Notepad, Word, or any other software.

This completes the process of transcribing audio using standard Windows features.

Transcription of pre-recorded audio requires special setup

The standard Windows speech recognition function is basically designed for real-time transcription , so it is not good at transcribing pre-recorded audio data .

If you want to transcribe the recorded audio data, you will need to make a special setting that "allows Windows Speech Recognition to recognize the sounds being played on your computer."

in particular

Settings: Sound → Recording → Right-click on "Stereo Mix" → Set as default device: ON

If you set this, the voice data will be recognized (played aloud) by "Windows Speech Recognition."

However, this setting is intended for advanced users who are familiar with computers.

If you want to transcribe audio file data more easily, we recommend using an AI transcription service like Mr. Transcription .

Transcription using standard Mac features

Like Windows, Mac also has standard features for transcribing.

1. Turn on the voice input function

To transcribe using your Mac's standard features, first turn on the voice input function.

Open "System Preferences" and set "Dictation" under "Keyboard" as follows:

• Audio input: ON
• Use extended audio input: ON
• Language: Additional languages ​​(US/UK) *1
• Shortcut: Set the call key (default is Fn key twice)

*1 It is difficult to input the alphabet when using only Japanese, so we recommend adding English as well.

2. Input using voice recognition function

When you press the shortcut key you have set (in the example above, the Fn key twice), the microphone will come up.

In this state, you can open an app such as "Notes" and speak to input using voice.

A "Virtual Sound Device" is required to transcribe recorded audio

However, this setting is the same as Windows speech recognition and is for real-time speech recognition.

If you want to transcribe a recorded audio file, you will need software called a "virtual sound device."

Even on a Mac, transcribing using only the standard functions is for advanced users.

If you want to transcribe audio more conveniently , we recommend using an AI transcription service such as Mr. Transcription .

Transcription using Google Docs

Google Docs' speech recognition feature can also provide real-time transcription.

1. Turn on voice input

With Google Docs open, select "Tools" and then "Voice Typing."

Then a microphone symbol will appear.

2. Input using voice recognition

When you click, the microphone will turn red and become ready to recognize your voice.

In this state, if you speak into the microphone, your voice will be recognized and text will be entered.

Click the microphone again to end voice input.

However, this is also a function for real-time input, just like Windows and Mac.

Therefore, transcribing recorded audio data requires the same ingenuity as when transcribing using standard Windows or Mac functions .

If you find the setup too troublesome, we recommend considering using an AI transcription service such as Mr. Transcription .

Why not conveniently transcribe your audio files using an AI transcription service?

There are many ways to transcribe audio files.

The easiest way to do this is to use an AI transcription service.

If you're wondering how to transcribe recorded audio, why not start by trying out a free AI transcription service such as "Mr. Transcription"?

■ AI transcription service "Mr. Transscription"

"Mr. Transcription" is an online transcription tool that can be used from zero initial cost and 1,000 yen per month (* free version available).

• Supports more than 20 file formats such as audio, video, and images
• Can be used from both PC and smartphone
• Supports technical terms such as medical care, IT, and long-term care
• Supports creation of subtitle files and speaker separation
• Supports transcription in approximately 100 languages ​​including English, Chinese, Japanese, Korean, German, French, Italian, etc.

To use it, just upload the audio file from the site. Transcription text is available in seconds to tens of minutes.
You can use it for free if you transcribe it for up to 10 minutes, so please try it once.

It is "Mr. Transcription" who can easily transcribe from audio, video, and images. Transcription allows you to transcribe for up to 10 minutes for free. You can copy, download, search, delete, etc. the transcribed text. You can also create subtitle files, which is ideal for transcription of interview videos.

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