What is a verbatim transcript? How to write and transcribe for beginners

April 20, 2024

What is a verbatim transcript? How to write and transcribe for beginners | AI character transcription service - Mr. Transcription
What is a verbatim transcript?

In this article, we will explain what a verbatim transcript is and how to write one.

A verbatim transcript is a written record of everything someone says .

It is used in social research, counseling, legal records, and other situations where an unedited record of what is said is required.

Recording verbatim transcripts is a lot of work.

But now, modern tools have made it easier and faster to create transcriptions.

We will also introduce some recommended AI transcription tools for creating verbatim transcripts, so why not try using them to make convenient transcriptions?

Explanation of verbatim transcription

First, let me briefly explain what a verbatim transcript is.

What is a verbatim transcript?

What is a verbatim transcript?

A verbatim transcript is a written record of exactly what someone said, without changing a word .

Word for word, that means transcribing exactly what the person says, including any slip-ups or stutters .

For example, someone

"Um, everyone, thank you so much for gathering here today."

For example, if you speak like this, words like "ah" and "um" will be included and transcribed verbatim .


"I went there yesterday."

Even in places where inversion is used, such as "I went there yesterday," we transcribe it as is without correcting it .

Benefits of transcription

Benefits of transcription

So why is it necessary to transcribe speech including mistakes and words like "ah" and "um"?

The biggest advantage of a verbatim transcript is that it eliminates the subjective opinion of the person transcribing it .

In legal or academic writing, you may need a transcription that is as faithful to the original audio as possible.

However, when trying to transcribe by omitting words like "ah" and "um, " the subjective decision to omit those words is involved.

Also, when laughter is heard during a conversation , the meaning of the transcribed text will be different if you don't omit it and write it down as "Hahaha, that's right" versus if you omit it and just write it down as "That's right."

In this way, by taking a verbatim transcript, it is possible to produce a more accurate transcription without the subjectivity of the person transcribing.

Disadvantages of transcription

The downside to a verbatim transcript is that it is difficult to read.

Since it is necessary to transcribe every intervening word, such as "ah" and "um," hesitation, and laughter, it inevitably takes longer to read than text that has had such parts removed.

Verbatim transcription is a method to be used only in situations where precise recording is more important than ease of reading .

How to make a verbatim transcript

So, when you need a transcript, how can you create one easily?

Method 1: Type it yourself on the keyboard

Method 1: Type it yourself on the keyboard

When making a verbatim transcript, the first method that comes to mind is to transcribe it yourself by typing it out on a keyboard (tape transcription) .

Previously, there was no other option, so the mainstream method was to type the audio manually using an audio player app for transcribing.

However, when I type it myself on the keyboard, I run into problems like this.

1. It takes time and effort

Listening to audio files and transcribing them manually is a very time-consuming task .

It is impossible to transcribe in the same amount of time as the audio file , and even if you do it smoothly, it will take at least three times the recording time (for example, at least six hours for a two-hour audio file).

2. It's subjective

The goal of verbatim transcription is to create an accurate, non-subjective record.

When someone who is not familiar with transcription transcribes something manually, even if they think they have transcribed it exactly as it is, they tend to unknowingly omit words like "ah" or "um," as well as hesitations and slip-ups .

This defeats the original purpose of creating a transcript.

Method 2: Use an AI transcription service (recommended)

Method 2: Use an AI transcription service (recommended)

So here are some recommended methods for creating a transcript.

That's where you can use an AI transcription service .

An AI transcription service is a service that uses voice recognition AI to transcribe audio into text (transcribe tapes).

In fact, AI transcription services are the best way to create a verbatim transcript.

By using AI, which has been rapidly improving in recent years, it is now possible to transcribe text quickly and with very high accuracy .

Using an AI transcription service for verbatim transcription has the following benefits:

1. Hassle-free and quick to complete

Using an AI transcription service is very easy; all you have to do is upload an audio file .

You don't have to do anything else.

What's more, even audio files over an hour long can be transcribed in just 10 minutes .

2. Completely "verbatim" transcription with no subjectivity

With AI transcription services, transcription is done by AI, not humans.

AI recognizes the content of audio files and transcribes them as they are.

Therefore, unlike humans, it is able to transcribe the recorded content exactly as it is, without omitting words like "ah" or "umm."

Unlike humans, they are free from subjective judgment and are therefore able to work more thoroughly, especially when it comes to transcribing .

The two advantages mentioned here are the exact opposite of the disadvantages of transcribing by hand using a keyboard.

This also shows that AI transcription services are well suited to creating verbatim transcripts.

If you want to make a verbatim transcript, use Mr. Transcription

Transcription Mr.

There are some recommended AI transcription services for creating verbatim transcripts .

That's "Mr. Transcription."

"Mr. Transcription" is an AI transcription service from Japan that uses the latest AI.

Not only does it have the high accuracy that only AI can provide, but it also allows you to use two types of AI , making transcription even more convenient.

The two types of AI

  • PerfectVoice: Transcribing even long audio files in about 10 minutes, and supporting 100 languages
  • AmiVoice: Transcribing in approximately the same time as the audio file, with speaker separation function (transcription for each speaker)

It has a convenient feature.

It can also create verbatim transcripts organized by speaker and transcribe audio in a foreign language .

What's more, you can transcribe up to one minute for free without having to register or log in.

If you're looking for a way to transcribe verbatim recordings, why not start by trying Mr. Transcription for free?

When to use verbatim transcription

Here are some situations where a transcript can be useful:

Academic research and studies

Academic research and studies

Academic research and study is one area where verbatim transcription is commonly used.

  • Interviews in Social Sciences
  • Cultural anthropology research
  • Interviewing patients in medicine and nursing

Verbatim transcriptions are used as a means of recording for research and studies in a variety of academic fields, including the following:



Transcripts are also used in psychological counseling .

By using verbatim transcripts, which are exact transcripts of what is said, you can gain a more accurate understanding of the issues faced by the person receiving counseling (your client) .

Legal Records

Verbatim transcriptions are also used in court cases and other legal records .

The practice of transcribing audio recordings and using them as evidence in court is specifically called the "audio-transcription method."

Terms related to verbatim transcription

Finally, we will briefly explain some vocabulary that you should remember when transcribing .



The word "verbatim" in verbatim transcription refers to faithfully following every word without changing it .

In addition to word for word, another example of a word that uses "word for word" is "word-for-word translation" (translating word for word without paraphrasing) .

For example, a literal translation of "I have a pen" would be "I have one pen."

Although it may seem like a strange sentence in Japanese, it will help you understand the meaning of the English sentence more precisely .

Verbatim transcription serves the exact same purpose, as it is used to create a more precise transcription and record of what someone said.



Fillers are a linguistic term that refers to words like "ah," "uh," and "er," that fill gaps when speaking .

The word "filler" comes from the English word "fill" which means "to fill something in between."

As explained in this article, a major feature of verbatim transcription is that filler is transcribed verbatim .

"Raw transcription," "trimming," and "editing": three terms used in transcription

For the transcription,

  • Raw transcription
  • Removing fraying
  • Text

There are three stages:

Among these , "transcription" is necessary when creating a verbatim transcript .

Raw transcription

Raw transcription

For example ,

"Um, everyone, thank you so much for gathering here today."

For example, we transcribe verbatim, including fillers like "ah" and "um."

This is the same as the verbatim transcript explained in this article.

Removing fraying

Removing fuzz is the next step after laying the base.

"Um, everyone, thank you so much for gathering here today."

If you hear the following voice,

"Thank you all so much for gathering here today."

For example, we remove unnecessary parts and transcribe the text .

However, do not go beyond removing unnecessary words.

For example , inversions such as "I went yesterday" should be left as is .


In sentence refinement , the sentence is adjusted to the extent that the meaning does not change.

For example:

"I went there yesterday."

If there was a sentence like this

"I went there yesterday."

Then, arrange it in a way that is not inverted, like this:

If you want to transcribe smoothly, we recommend an AI transcription service.

Just looking at the explanation, it may seem like transcribing directly is the easiest method, but in reality this is not the case.

Transcribing by hand is very difficult and time-consuming, as it requires that every filler word like "ah" or "um" and every slip of the tongue be avoided .

Therefore, when transcribing, it is recommended to use a tool rather than doing it yourself .

Specifically, by using an AI transcription service such as "Mr. Transcription," you can transcribe smoothly and quickly.

Transcription Mr.

With an AI transcription service, you can complete the transcription required for verbatim recording completely automatically and in a short amount of time.

Furthermore, AI will not miss any slip-ups or hesitations.

What's more , Mr. Transcription allows you to transcribe up to one minute for free!

If you're struggling to figure out how to take a verbatim transcript or transcribe, why not try using Mr. Transcription first?

AI transcription service for easy and convenient creation of verbatim transcripts

A verbatim transcript requires that what is said be transcribed verbatim (from a tape).

Therefore, creating them by hand is very time-consuming and labor-intensive.

In this regard, using an AI transcription service not only saves you time and effort, but also makes it possible to create higher quality transcripts .

If you're having trouble transcribing text, why not try using an AI transcription service?

■ AI transcription service "Mr. Transscription"

"Mr. Transcription" is an online transcription tool that can be used from zero initial cost and 1,000 yen per month (* free version available).

  • Supports more than 20 file formats such as audio, video, and images
  • Can be used from both PC and smartphone
  • Supports technical terms such as medical care, IT, and long-term care
  • Supports creation of subtitle files and speaker separation
  • Supports transcription in approximately 100 languages ​​including English, Chinese, Japanese, Korean, German, French, Italian, etc.

To use it, just upload the audio file from the site. Transcription text is available in seconds to tens of minutes.
You can use it for free if you transcribe it for up to 10 minutes, so please try it once.

It is "Mr. Transcription" who can easily transcribe from audio, video, and images. Transcription allows you to transcribe for up to 10 minutes for free. You can copy, download, search, delete, etc. the transcribed text. You can also create subtitle files, which is ideal for transcription of interview videos.
HP: mojiokoshi3.com
Email: mojiokoshi3.com@gmail.com
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