Automate meeting minutes! 17 transcription apps compatible with web conferences [Explanation on how to choose]

Dec. 28, 2023

Automate meeting minutes! 17 transcription apps compatible with web conferences [Explanation on how to choose] | AI character transcription service - Mr. Transcription

picture? Are you still creating meeting minutes manually?


Now, for those of you who are nervous, we would like to introduce a useful web conference transcription tool .

  • I'm looking for a tool that can automatically create minutes of web conferences.
  • It is troublesome to transcribe the recorded audio data by hand later. I want to shorten the time as much as possible.
  • I don't know which one to choose, so please tell me how to choose and recommended apps!

This content is recommended for those who have such problems.

Even though they are simply called ``transcription apps,'' they vary widely in terms of price and functionality.

Even if you limit yourself to only those that support web conferencing, there are so many that it can be difficult to know which one is right for you.

Therefore, in this article, we will pick up as many web conference transcription apps (minutes tools) as possible and explain in detail the points to check when choosing one .

*We also summarize the transcription support status of famous web conferencing tools such as Zoom and Teams.

What we introduce are useful tools that are being introduced one after another not only by venture companies with a high level of information sensitivity, but also by major companies and local governments.

After reading this article, you'll be sure to find the best transcription app that perfectly suits your purposes, and you'll be surprised how much time you spend creating minutes.

Please watch till the end.

17 recommended apps and web services for transcribing web conferences

Now, let's introduce some apps and web services that can be used to transcribe web conferences!

1. Mr. Transcription

Mr. Transcription

"Mr. Transcription" is a transcription web service originating from Japan that uses the latest AI.

The biggest strength is the transcription accuracy achieved by high-performance transcription AI .

Mr. Transcription can select and use two types of transcription AI in this way.

  • AmiVoice: Has a speaker separation function (transcription for each speaker), supports Japanese and English
  • PerfectVoice: Transcription completed in about 10 minutes, multilingual support for 100 languages

When using it for transcription of web conferences, you should definitely take advantage of the "speaker separation function" built into "AmiVoice."

Since AI automatically identifies the person who spoke and transcribes it, it can greatly save you the trouble of re-editing the transcribed text file so that you can see who spoke.

It is very easy to use, and although it does not have integration with Zoom or real-time transcription functions, you can easily convert it into text by simply uploading the recorded audio file in your browser.

You can use it for free for up to 1 minute without registering or logging in , so you can check the transcription performance in advance.

It supports not only audio but also video files, so it is perfect for those who want to transcribe directly from recorded data of web conferences.

If you are unsure about transcription, we recommend trying ``Mr. Transcription'' first.

2.Google Docs


Google Docs also has a feature that can be used to transcribe web conferences.

If you have never used a transcription app before, we recommend trying the one you are most familiar with.

To use it, just select Tools → Voice Input from the menu bar. You can easily perform automatic transcription (voice input) by turning the microphone button ON/OFF.

*It takes some time to transcribe the recorded data, so please use another app.

Google Docs



Sloos is a service that automatically transcribes text.

This also comes with a speaker separation function , which is useful for creating minutes during web conferences.

The key point is that you can distinguish between multiple speakers using a single microphone , making it easier to check and correct the content later.

The accuracy of voice recognition is also quite good. How about creating meeting minutes with editing in mind?


4.User local audio transcription system

User local audio transcription system

The User Local Audio Minute System is a service that allows multiple people to easily use the transcription function by issuing and sharing a dedicated URL.

It is very unique in that it automatically analyzes the content of comments and graphs the percentage of positive/negative comments.

It also extracts frequently occurring words in a conversation , which can be useful when looking back.

This is a service that specializes in creating minutes of web conferences, and since it is a business service provided by a Japanese company, you can use it with confidence.

Audio transcription system (free) - user local

5.Talk To CSV

Talk To CSV

This is also a privately developed transcription service that can be used just by accessing a URL.

In addition to transcribing conversations, you can also temporarily record them. Another point is that you can enter text chat.

The contents will be output to a CSV file.

It seems easy to edit using Excel.

Talk To CSV

6. Smart Secretary

smart secretary

If you are looking for a transcription tool for web conferences to implement at your company, we recommend that you first consider this one, which has a rich track record of implementation in large companies and local governments.

A feature of Smart Clerk is that its editing functions are extremely easy to use.

The minutes you create can be output to a Word file , allowing you to create documents later.

In addition to PC browsers, you can also use dedicated apps for iPhone and Android.

smart secretary

7. Onyak


This tool is also recommended in cases where there is a lot of interaction with overseas partners.

The key point is that it not only has an automatic transcription function, but also translates in real time.

The translation engine uses the high-performance AI "T-3MT" developed by Rosetta Co., Ltd.

Another important point is that in addition to the cloud version, you can choose from a variety of styles to suit your usage environment, such as a computer-installed version or a mobile version.

We also hold webinars that explain in detail how to use it according to the issues of each industry and department, so you can feel safe when using it at your company to transcribe the minutes of web conferences.




If you are using Zoom as your web conferencing tool, we also recommend this service.

As the company claims to be ``the only Zoom collaboration in Japan,'' its main feature is that it has a system that can be installed very easily by Zoom users .

It fully supports not only online meetings but also offline meetings.

There are detailed pricing plans, and trial viewing is free, so let's try it out first.

AI GIJIROKU (AI minutes)

9. toruno


For Windows users who want to easily use transcription of web conferences, we also recommend this tool provided by RICOH.

toruno is a simple tool that allows you to easily automatically transcribe with just one or two clicks, and it also has a function that captures and saves not only audio and text but also the screen during the meeting.

In addition to the version for individuals, there is also a "business version" suitable for team use.

You can try it for free for the first 3 hours, so it's perfect for those who want to compare the usability with other tools.




This is a web-based transcription service previously offered under the name "ObotAI Minutes."

Its main feature is that it uses a unique voice processing and translation system based on Google's engine.

It also has a function that allows you to customize it to suit your own environment by registering it in a dictionary, etc.

Another point is that the site makes a big deal about its thorough security system.

It is also reassuring that we have a rich track record of implementation in local governments .


11.COTOHA Meeting Assist

COTOHA Meeting Assist

COTOHA Meeting Assist is a transcription service for web conferences operated by NTT Communications.

Since it is an NTT service, it may be relatively well-known for business purposes.

The prices are relatively reasonable for a service provided by a major company. The AI ​​automatically recognizes homework items that are being spoken and labels them as "tasks," making it excellent not only for creating minutes but also as a total business support tool.

Since it is well known, it may be relatively easy to introduce it together with business partners.

COTOHA Meeting Assist

12.AmiVoice ScribeAssist


This is the modern version of "AmiVoice," which was a domestic voice recognition software that took the world by storm.

The biggest feature is that it can be used standalone .

A major feature is that voice recognition can be performed without being connected to the Internet, reducing the risk of information leakage to the bare minimum .

Everything from recording to transcription and editing is completed within one software, so you can proceed smoothly with your work.

It is also possible to display the transcribed text as subtitles on the Zoom screen.

As it is a standalone app, the accuracy of transcription is not as good as online AI transcription services, but the fact that there are fewer security risks is a big advantage.

Unfortunately, it is only for Windows and not compatible with Mac.

AmiVoice ScribeAssist

13.YouWire WebMeeting


Click here for the minutes service of the call recording system "YouWire" .

A feature of this service is that you can simultaneously record the other party's voice and your own voice using one app .

It also has a function that automatically uploads recording files saved by Zoom to the speech recognition system.

Another point that cannot be overlooked is the extensive security measures in place to prevent tampering and leakage of recorded data. It seems like a service that has a good reputation for call recording.

YouWire WebMeeting



Click here for an AI meeting minutes creation tool by Hmcomm, a venture company originating from the National Research and Development Agency .

ZMEETING 's feature is that in addition to real-time transcription, it is also possible to upload saved recording files later and convert them into text.

Many transcription tools for web conferences emphasize real-time transcription functions, so the ability to upload files and transcribe them, like Mr. Transcription, introduced above, is a major strength.

It also has a function (filler removal) that automatically deletes unnecessary words such as "ah" and "um" .

There is also an academic version for students and educational institutions, which can be used at a reasonable price.

This service may be useful for multilingual lectures and seminars.




This is also an automatic transcription tool that supports both real-time and audio files .

The web browser Google Chrome is required for use.

The biggest advantage is that you can use it regardless of your device or environment as long as you have Google Chrome .

It is very easy to operate, and you can easily record, transcribe, and download text.

Since it is a simple service, even beginners of transcription tools can use it conveniently.

The price is 30,000 yen, which is a one plan for up to 100 hours, and the pricing is very easy to understand.




Otter is an AI transcription service specializing in English.

This is a highly recommended option if you only want to record the minutes of an English web conference .

Its main feature is its highly accurate proprietary voice recognition engine.

Furthermore, if you have a corporate plan, you can smoothly integrate Zoom.

If you log in with the same account, you can record on your smartphone and check the text on your computer's easy-to-read screen.

If you are not confident in your English, we recommend using these highly specialized services.




We also recommend this transcription service for those who want to find a flexible way to use it depending on the usage scene.

Notta is a transcription tool whose main feature is that the smartphone app is highly functional and easy to use.

In the browser version, you can also use a Chrome extension that converts the audio content of web conferencing tools into text, and "Notta Bot" exclusively for Zoom.

We also recommend recording and transcribing face-to-face meetings using the smartphone version, and using the web version for online meetings.


7 points to choose a transcription app


There are so many recommendations, I can't narrow it down to just one...

For those people, we have summarized the points to keep in mind when choosing a transcription tool .

  • Transcription method
  • Speech recognition engine (AI)
  • Multiple speaker identification
  • Web conferencing tool collaboration
  • supported language
  • Security
  • Fee

It may seem like a lot, but each item is very important to check, so be sure to check them carefully.

1. Transcription method

Transcription method

There are two main types of transcription tools:

  • Convert recording file to text
  • Real-time transcription (voice input)

There are these two types.

There are some services that offer both, but these services may come at a higher price.

If your use is limited, we recommend choosing something more specialized.

If you are looking for a service that uploads recording files and converts them into text, we recommend Mr. Transcription .

Find the perfect real-time transcription service from the services introduced in this article.

2.Voice recognition engine (AI)

The heart of the transcription tool is the AI ​​speech recognition engine .

There are many types of AI speech recognition engines, including PerfectVoice and AmiVoice, which are used by Mr. Transcription.

Some of the famous ones created by major companies are those developed by Google, Microsoft, and IBM, but there are also systems developed and improved independently by companies that provide AI transcription services.

Depending on the AI, there are genres that it is good at and genres that it is not so good at, so if you can try samples, we recommend testing as many different systems as possible.

Specifically, when transcribing a web conference, check to see if it has the "speaker separation function" introduced below.

3.Speaker separation function (function to identify multiple speakers)

Speaker separation function

The speaker separation function is a function that provides AI transcription for each person who is speaking.

Since it automatically distinguishes between speakers, it greatly reduces the hassle of transcribing web conferences.

Meetings are often recorded using multiple devices at the same time, and some tools have the ability to combine audio from multiple input sources and transcribe each speaker.

When choosing a transcription service for a web conference, we recommend choosing a service that comes with this function, as it is useful when checking the minutes later or when reorganizing them into documents.

4. Web conferencing tool collaboration

General transcription tools are designed to be launched and used separately from web conferencing tools.

However, there are some that have been designed to have even more integrated functions and to eliminate the need for complex operations.

It is recommended that you take advantage of this function as it will prevent you from making such careless mistakes such as forgetting to start the app or press the recording button .

5.Supported languages

supported language

Recently, there has been an increase in communication not only in Japanese but also with overseas business partners and partners, so multilingual support is also an important element.

English is the most commonly supported language, but there are also AI transcription services that support other languages, so we recommend checking them out.

For example, ``Mr. Transcription'' uses the AI ​​transcription engine PerfectVoice to transcribe in 100 different languages.

There are not only languages ​​supported by speech recognition engines, but also tools that can automatically translate at the same time as transcription, so be sure to choose one that suits your level.


Transcription of web conferences deals with important work-related interactions.

Therefore, sufficient consideration must be given to safety .

If you value complete security, you will need to use a standalone service (offline compatible), but in reality, I think you will often choose an AI transcription service from the standpoint of transcription accuracy.

When choosing an AI transcription service, check in advance what kind of security measures the service has in place.

For example, in the case of Mr. Transcription, various security measures are in place as explained on this page.

Of course, even in areas other than using AI transcription services, be sure to take thorough measures such as preventing audio files and transcribed text files from being leaked.

7. Fees

Finally, the difference in fees for each service is also an important point.

Depending on the service, there are free plans and paid plans, and even for the same paid service, the pricing structure may be significantly different for businesses and individuals.

Functions such as the number of simultaneous participants in a meeting, each additional function, and the level of support may change depending on the plan, so it is important to make a comprehensive decision rather than simply comparing price differences.

Another important point to check is whether you can try it for free before actually paying.

When choosing an AI transcription service for web conferences, we recommend checking the actual transcription accuracy before using it.

For example , ``Mr. Transcription'' allows you to transcribe up to 1 minute without registering or logging in , so if you choose an AI transcription service that you can try for free, you will be able to transcribe without failure.

Summary of transcription support for famous web conferencing tools


Doesn't the web conferencing tool itself have a transcription function?

For those who have these questions, we have investigated the transcription support of various web conferencing tools, including ZOOM.



ZOOM has transcription features called "subtitles" and "full transcript."


  • Subtitle: Display transcription like subtitles
  • Full transcript: displayed in chat format on the right side of the screen

The display method differs in this way.

Previously, ZOOM could only transcribe English, but from September 2022 it will also support Japanese transcription .

It's a useful feature, so we recommend using it in conjunction with the transcription service introduced in this article for web conferences.

Microsoft Teams

Microsoft Teams

"Live Transcription" and "Cloud Recording Transcription" are available on the desktop version, and both support Japanese.

View live transcription in a Teams meeting
Teams cloud meeting recording - Microsoft Teams | Microsoft Docs

Google Meet

Google Meet

Google Meet's "live captions (subtitles feature)" previously did not support Japanese, but now it also supports Japanese.

Use subtitles and subtitle translation in Google Meet

You can also display Japanese subtitles by using a Chrome extension called ``Koemoji'' .

Koemoji - Chrome Web Store

In this way, transcription tools are included as a standard feature in web conferencing apps and can be used conveniently.

However, in order to create a document that can be kept officially as the minutes of a web conference, a dedicated transcription tool or service like the one introduced in this article has the advantage.

We recommend transcribing tools and services specifically for transcription and transcription functions of web conference tools, complementing each other's strengths to transcribe intelligently.


This time, we explained a tool that can automatically transcribe web conferences.

In conclusion, we recommend implementing a transcription app (meeting minutes tool) as soon as possible.

  • Advances in AI have dramatically improved the accuracy of voice recognition.
  • Even if there are occasional mistakes, it's still much less time-consuming than manually transcribing from scratch.
  • The time is money. It is recommended that you use your precious time for more productive tasks.

If you want to reduce unnecessary work and become a successful businessman, there is no reason not to use transcription tools.

In the future, AI will become even more essential to our lives and work than it is now. If you fall behind, you could end up losing a big gap to your rivals before you know it.

Please try out the many useful tools of the future, no, modern times.

■ AI transcription service "Mr. Transscription"

"Mr. Transcription" is an online transcription tool that can be used from zero initial cost and 1,000 yen per month (* free version available).

  • Supports more than 20 file formats such as audio, video, and images
  • Can be used from both PC and smartphone
  • Supports technical terms such as medical care, IT, and long-term care
  • Supports creation of subtitle files and speaker separation
  • Supports transcription in approximately 100 languages ​​including English, Chinese, Japanese, Korean, German, French, Italian, etc.

To use it, just upload the audio file from the site. Transcription text is available in seconds to tens of minutes.
You can use it for free if you transcribe it for up to 10 minutes, so please try it once.

It is "Mr. Transcription" who can easily transcribe from audio, video, and images. Transcription allows you to transcribe for up to 10 minutes for free. You can copy, download, search, delete, etc. the transcribed text. You can also create subtitle files, which is ideal for transcription of interview videos.
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