10 Best Apps for Web Meeting Transcription and Minutes (2026)

I want to make creating web meeting minutes more efficient!

To automate the creation of minutes for web meetings and online meetings, we recommend using an AI transcription site or app to convert your meeting recordings into text!

With AI, even the audio of a long meeting can be transcribed in just about 1 minute, and the minutes can then be created automatically right away.

You can leave everything to AI, from transcribing the meeting content to creating the minutes.

In this article, we explain 10 recommended apps for web meeting transcription and minutes creation and key points for choosing a tool in an easy-to-understand way.

What you will learn in this article:

• Comparison of 10 recommended sites and apps for web meeting transcription
• Points to consider when choosing a transcription site or app suited to minutes creation
• Transcription support in Zoom, Teams, and Google Meet

[Free Options Included] 10 Recommended Sites and Apps for Web Meeting Transcription

Let's get started with an introduction to sites and apps you can use to transcribe web meetings (online meetings) and create minutes.

We have compared tools including free ones, so please use this as a reference.

First, let's check the features of the 10 options in a comparison table.

Now, let's look at the features of each site and app in detail!

1. Mr. Transcription: A Recommended AI Transcription Site with a Minutes Creation Feature

If you're unsure how to create web meeting minutes, we recommend “Mr. Transcription”!

With the latest AI speech recognition engine, you can transcribe even a long meeting recording with high accuracy in just about 1 minute.

Because you upload a recording file to transcribe it, the AI grasps the whole audio and can transcribe with higher accuracy than real-time tools.

During the meeting, just press the record button and focus on the meeting.

Once the meeting is over, all you have to do is upload the recording.

If you turn on speaker separation, the transcript distinguishes who spoke and separates the text by speaker.

From the transcription result, just press the “Create minutes” button and the AI creates the minutes automatically!

[Free] AI Summary and Meeting Minutes Features Arrive in Mr. Transcription! A Detailed Usage Guide

AI summary and meeting minutes features have been added to Mr. Transcription! With this feature, you can easily summarize long text transcribed from audio. Meeting minutes can also be created easily at the press of a button! Your daily work, study, and information organization can go more smoothly...

Minutes can be downloaded as a Word file.

The AI summary feature can also summarize the key points of the meeting audio.

Supports more than 100 languages, so you can also use it for meetings in English and other foreign languages.

It is a web service used from the browser, so on iPhones, Android smartphones, PCs, and more, it works in any environment.

You can use it for free for up to 3 minutes without registering or logging in, so we recommend trying it out first to check the transcription accuracy.

Why not try “Mr. Transcription” for free yourself?

2. Google Docs: A Free Voice Typing Feature

Google Docs also has a voice typing feature that can be used to transcribe web meetings.

To use it, simply select Tools → Voice typing.

Simply switching the microphone button on and off lets you transcribe in real time.

It's perfect for people who have never used a transcription app and want to try one out first.

However, it does not support transcription by uploading recorded data, so if you want to create minutes from a recording file after a meeting, we recommend using another site or app.

[Free] 4 Easy Ways to Transcribe with Google Docs

For those who want to get the most out of Google Docs' voice typing feature, we explain in detail how to do real-time transcription, convert audio data to text, create minutes for web meetings, and extract text from images and PDFs.

3. Otolio (formerly Smart Shoki): An AI Minutes Service with an Extensive Track Record at Large Companies and Local Governments

Otolio (formerly Smart Shoki) is an AI minutes service for businesses.

It has all the features needed for minutes creation, including real-time transcription, AI summaries, and task management.

With Zoom, Teams, Google Meet, Webex, and others, it integrates with all web meeting tools and can record the audio of every participant on a single device.

It also supports integration with external tools such as Salesforce and Google Workspace.

In addition to PC browsers, it can also be used from dedicated iPhone and Android apps.

A 14-day free trial is available, so if you are considering adopting it for your team, we recommend trying it first.

Otolio (formerly Smart Shoki)

4. AI Minutes | Rimo: A Highly Accurate AI Minutes Tool Strong in Japanese

AI Minutes | Rimo is an AI minutes service strong in Japanese.

You invite an AI Bot to Zoom, Teams, Google Meet, or Webex, and it automatically handles everything from real-time transcription and summarization to minutes creation.

It offers plenty of features useful for minutes, such as speaker separation, filler word removal, and registering a dictionary of technical terms.

Pricing starts at 4,950 yen per month for the Pro plan. A 7-day free trial (no credit card registration required) is available.

Note: AI GIJIROKU, a formerly popular AI minutes service, ended its service in October 2025, and Rimo has been announced as the official successor.

Rimo

5. toruno: A Transcription Service Provided by Ricoh

toruno is a transcription service for web meetings provided by RICOH.

In addition to real-time transcription, it also supports transcription by uploading audio and video files recorded on an IC recorder or smartphone. It also comes with a feature that captures and saves the screen during the meeting, not just audio and text.

If you subscribe to the AI summary plan, you can also use minutes creation and summarization with generative AI.

In addition to the personal version, a “Business edition” suited to team use is also available. In addition to the Windows app, it can be used from an iPhone app and an Android browser (beta version).

You can try the first 3 hours for free, so it is also ideal for those who want to compare its usability with other tools.

toruno

6. Sloos: A Web Meeting Transcription Site with Speaker Separation

Sloos is a transcription site for web meetings.

The individual plan costs 800 yen per month, and there is a free trial of up to 30 days.

The speaker separation feature, which can distinguish multiple speakers with a single microphone, is the key selling point.

Because it is easy to check and correct the content afterwards, we recommend it when you create online meeting minutes on the premise of editing them.

Sloos

7. User Local Voice Minutes System: A Free Site That Can Also Do Sentiment Analysis

User Local Voice Minutes System is a free site that lets multiple people use the transcription feature by issuing and sharing a dedicated URL.

It is unique in that it automatically analyzes what is said and graphs the proportions of positive and negative sentiment, among others.

It also extracts frequently used words in the conversation, which is useful for reviewing the meeting.

User Local Voice Minutes System

8. Texter: A Transcription App for iPhone (iOS) and Android Smartphones

Texter is an AI transcription app that also supports iPhone (iOS), Android, and Mac (Apple Silicon).

It supports both real-time transcription and transcription by uploading audio files.

It also supports real-time translation through DeepL and Google Translate integration.

We recommend it for those who want to complete meeting transcription using only a smartphone or Mac.

Texter

9. Notta: A Transcription Service with Extensive Web Meeting Tool Integration

Notta is a transcription service that supports both real-time transcription and file upload.

With a Zoom-specific “Notta Bot,” a Chrome extension, and more, it is known for its extensive integration with web meeting tools.

It supports multiple languages and can also be used to transcribe meetings in foreign languages.

On the free plan, you can transcribe up to 120 minutes per month (but only up to 3 minutes per transcription).

Notta

10. Otter: An AI Transcription Service Strong in English

Otter is an AI transcription service that supports English, French, Spanish, Japanese, and more.

It supports only a handful of languages, but it is a highly recommendable option for transcribing English meetings.

It has speaker identification, so it is ideal for transcribing English meetings and interviews with multiple participants.

It supports integration with Zoom, Teams, and Google Meet, and also includes AI summaries and a chat feature.

The free Basic plan allows transcription of up to 300 minutes per month (file uploads are limited to 3 in total).

For that reason, it is not suited to uploading meeting recordings every time for transcription.

Otter

[2 Steps] How to Create Meeting Minutes with Mr. Transcription

I want to try making meeting minutes with an AI site or app!

From here, we will explain how to actually create a transcript and minutes from the recording data of an online meeting.

Step 1: Transcribe the Meeting Recording

First, open the “Mr. Transcription” homepage.

Select the language that matches the content of the file.

Note: Normally, the language is preset to match your browser's language setting; for example, in a Japanese environment, it is preset to “Japanese.”

Drag and drop the file, or press the select button to choose a file.

Once you select a file, the upload and transcription processing start automatically.

Transcription finishes in about 1 minute even for long files!

When transcription is complete, the result is displayed like this.

If you press the play button next to a statement, the meeting audio plays from that statement's position, so you can check the transcription result.

When you play audio with the player at the bottom of the screen, the displayed text switches to match the playback position.

Step 2: Create Minutes for Free with AI

Below the transcription result, buttons for the minutes creation and summary features are displayed.

To create minutes, press the “Create minutes” button.

After waiting a few seconds, the minutes are created like this.

Minutes can be downloaded as a Word file.

Your minutes are done in just 2 steps, so why not experience creating minutes with “Mr. Transcription”?

5 Points for Choosing a Transcription Site or App Suited to Minutes Creation

There are so many recommendations that I can't narrow it down to one...

For those people, we have compiled the points to keep in mind when choosing a meeting transcription tool.

1. Transcription Method: Real-Time or File Upload

Transcription tools are broadly divided into two types: “real-time” and “file upload.”

Real-time tools transcribe on the spot during the meeting.

File upload tools convert a recorded audio file into text after you upload it following the meeting.

File upload tools grasp the context of the whole audio before converting it to text, so they are generally more accurate.

If you want to focus on taking notes and speaking during the meeting and create the minutes carefully afterwards, we recommend a file upload tool.

2. Convenient Features Such as Minutes Creation and Speaker Separation

Two features that come in handy when creating minutes are the minutes creation feature and the speaker separation feature.

With a minutes creation feature, the AI automatically creates the minutes from the transcription result, so you can finish the minutes right after the meeting ends.

The speaker separation feature splits the text by each person speaking.

Since it becomes clear “who said what,” the quality of the minutes improves greatly.

A summary feature is also important when creating minutes.

If you want to compare AI tools that can be used for audio summarization, we introduce them in this article. Please take a look as well.

[2026 Edition] 12 Recommended Audio Summarization AI Tools! Free Services and Recommended Uses Too

We introduce 12 recommended audio summarization AI tools for 2026! We explain in detail, from free services to how to use them. Why not efficiently summarize meeting minutes and seminar audio?

3. Multilingual Support

If you have many meetings with overseas clients and partners, multilingual support is also an important point.

4. Security

Transcribing web meetings involves important business exchanges.

For that reason, sufficient care is needed on the safety side as well.

When choosing an AI transcription site or app, check what security measures the service takes.

How Secure Is Mr. Transcription? Detailed Answers About Servers and More

Is it safe to upload data to Mr. Transcription? Could it be misused? Since files may contain confidential company information, it is natural to be cautious. How is the security of Mr. Transcription set up?

5. Pricing and Free Plans

Finally, pricing is also an important point.

Depending on the service, there may be free and paid plans, or pricing structures may differ between business and individual use.

Whether you can try it for free before actually paying is also an important checkpoint.

We recommend trying it for free first, checking the accuracy and usability, and then considering adopting it.

How to Purchase Mr. Transcription's Paid Plans (Basic, Value, Premium).

Mr. Transcription has a free plan and paid plans. We explain with images how to purchase a paid plan of Mr. Transcription.

Transcription Support in Popular Web Meeting Tools

Don't web meeting tools themselves have a transcription feature?

Zoom, Teams, and Google Meet also have transcription features.

However, to create a document that is formally kept as minutes, dedicated transcription services like those introduced in this article have the edge in features.

We recommend using the standard features of web meeting tools and dedicated transcription services for different purposes.

Zoom

Zoom has transcription features called “Subtitles” and “Full Transcript.”

It also supports Japanese, and can display the transcription in real time during a meeting.

How to Transcribe in ZOOM to Easily Create Minutes: Recommended Efficiency Techniques for Online Meetings

We explain how to transcribe the content of ZOOM web meetings: both the method using ZOOM's standard features and the method of combining it with recommended transcription tools, in thorough detail!

Microsoft Teams

In the desktop version, “Live transcription” and “Cloud recording transcription” are available, and both support Japanese.

How to Transcribe and Record Microsoft Teams Web Meetings: Easy Minutes Creation with AI Transcription

We explain 3 ways to transcribe and create minutes when you hold a web meeting in Microsoft Teams.

Google Meet

Google Meet's “Live captions (subtitle feature)” also supports Japanese.

In addition, by using the Chrome extension “Koemoji”, you can also display Japanese subtitles.

How to Transcribe Meetings in Google Meet: Using the “Koemoji” Extension and Recommended AI Transcription Methods

We explain how to transcribe Google Meet web meetings using the “Koemoji” extension, as well as recommended AI transcription methods.

Why Not Automate Meeting Minutes Creation with an AI Transcription Service?

In this article, we introduced apps and services that can be used to transcribe web meetings and online meetings, as well as points for choosing among them.

Many of the tools can be tried for free, so please start by casually experiencing transcription.

Here are the 10 services introduced in this article.

1. Mr. Transcription (high accuracy, minutes creation, supports 100 languages, free option available)
2. Google Docs (free, voice typing)
3. Otolio (formerly Smart Shoki) (for businesses, adopted by over 8,000 companies)
4. Rimo (specialized in Japanese, meeting AI agent)
5. toruno (provided by Ricoh, screen capture)
6. Sloos (800 yen/month, speaker separation)
7. User Local Voice Minutes System (free, sentiment analysis)
8. Texter (smartphone app)
9. Notta (extensive web meeting tool integration)
10. Otter (supports English, French, Spanish, Japanese, and more)

By using an AI transcription service, you can greatly reduce the effort of creating minutes.

In particular, with a type that lets you upload recording data for transcription, you can focus on the meeting while it's happening and create the minutes calmly afterwards.

“Mr. Transcription” lets you transcribe up to 3 minutes for free with no registration, so why not give it a try?