How to easily create meeting minutes using ZOOM? Recommended online meeting efficiency techniques

May 28, 2024

How to easily create meeting minutes using ZOOM? Recommended online meeting efficiency techniques | AI character transcription service - Mr. Transcription
It's hard to transcribe minutes after a ZOOM meeting...

When it comes to online conferencing tools, ZOOM is the one.

Do you find it time-consuming and laborious to create minutes for online conferences using ZOOM?

In fact , it is very easy to create minutes of a ZOOM meeting by using a convenient transcription tool !

ZOOM itself also has a transcription function as a tool to support web conferences.

However, ZOOM's standard transcription tool is only an auxiliary tool, so if you want to create minutes more conveniently, we recommend using an AI tool that specializes in transcription.

In this article, we will introduce recommended transcription methods that will make it much easier to create minutes after a ZOOM meeting !

We will introduce both ZOOM's standard transcription function and how to transcribe using external tools, so if you are having trouble creating minutes, be sure to use this as a reference.

Is it easy to transcribe ZOOM meeting minutes?


When holding a meeting, it is important to take minutes .

Of course, minutes must be taken even for online conferences using ZOOM.

How can you easily transcribe ZOOM web conferences?

ZOOM has a function for creating meeting minutes.

ZOOM has a function for creating meeting minutes.

To put it simply, it is possible to transcribe and create minutes using only ZOOM's standard functions .

ZOOM has a subtitle generation and download function, so you can create minutes based on those.

However, since its main function is to display subtitles , you will need to edit the subtitles afterwards to summarize what each speaker said and put them in an easy-to-read format.

To create minutes more efficiently, we recommend using an external transcription tool.

We recommend linking ZOOM with a transcription tool.

We recommend linking ZOOM with a transcription tool.

To efficiently transcribe the minutes of web conferences using ZOOM, we recommend using a dedicated AI tool to transcribe the contents of the meeting .

The ZOOM app has a recording function .

Once recording is turned on, the meeting will be automatically saved after it ends, and then you can easily transcribe it by simply uploading it to a transcription tool such as Mr. Transcription .

It is also possible to automatically transcribe each person who is speaking !

Recommended service for ZOOM transcription: Mr. Transcription

Transcription Mr.

"Transcription Mr." is an AI transcription service recommended for transcribing minutes of web conferences using ZOOM .

"Transcription Mr." is a transcription service from Japan that uses the latest AI.

You can transcribe quickly using the speaker separation function (a function that transcribes each speaker separately) .

It's easy to use, just upload the ZOOM meeting content file from this top page !

You can upload the mp4 file saved when recording ZOOM as is , so there is no need to convert the file.

What's more, "Mr. Transcription" is free to use!

You can transcribe files up to one minute long for free and without registration or login , so you can easily start creating minutes right away.

If you are having trouble transcribing ZOOM, why not try using Mr. Transcription first?

How to transcribe meeting minutes using ZOOM's standard features

So, how can you transcribe a web conference using ZOOM and create meeting minutes?

First, we will explain how to easily transcribe meeting minutes using ZOOM's standard features .

1. Setting up subtitles on the ZOOM website

To transcribe subtitles using ZOOM's standard features, you must first complete the settings in advance on the website , not the app.

Log in to the ZOOM website here .

ZOOM login page

Once you have logged in to ZOOM, open "Settings" from the menu.

Click Settings

Once you open Settings , click "In Meeting (Advanced)."

Click "In Meeting (Advanced)"

Clicking this will take you to the area where you can set the subtitles.

Subtitle-related settings

Turn on the three features

  • Automatic subtitles
  • Full Transcription
  • Save subtitles

Turn on these three items:

"Automatic subtitles," "Full transcription," and "Save subtitles"

A confirmation screen will appear for "Automatic captions" and "Full transcription", so click "Enable" .

"Automatic subtitles" confirmation screen

"Complete Transcription" confirmation screen

This is what it looks like when you turn on "Automatic subtitles," "Full transcription," and "Save subtitles."


Now you are ready to display subtitles in your ZOOM web conference.

Once you've finished this setup, you can close the website.

2. Displaying subtitles in ZOOM web conferences


Once the web conference starts on ZOOM, subtitles will be displayed.

To turn on subtitles, click "Show subtitles" in the menu at the bottom of the screen .

Where to find "Show subtitles"

The location of "Show subtitles" will vary depending on your window size.

When a window is maximized , a button will appear in the menu at the bottom of the screen ; just click there.

Show subtitles button

If the window is small , click "Details" on the menu , then click "Subtitles" under it.

Click "Subtitles" under "Details"

You can display subtitles by clicking "Show subtitles" from the menu that appears.

Click "Show subtitles"

Set the subtitle language

When you click "Show subtitles", a window will open where you can set the subtitle language. Select Japanese and click "Save".

Subtitle language settings window

You are now ready to display subtitles on the ZOOM PC app.

Subtitles are displayed

In the ZOOM PC app, the transcribed subtitles will be displayed at the bottom of the screen like this .

Subtitles are displayed at the bottom of the screen

Click "Show full transcript" from the subtitle menu.

Click "View full transcript"

You can view and check the transcript.

View the transcript

3. Save the subtitle transcript

You can also save the subtitles transcribed by ZOOM to create meeting minutes.

To save the transcribed subtitles, click the "Save Transcript" button in the subtitle list screen that opens after clicking "Show full transcript."

Click the "Save Transcription" button

Clicking this will save the transcribed meeting content as a text file.

Save complete

Click "Show in folder" to open the save location.

The save destination is displayed.

When you open the text file, the transcribed content will be saved like this.

Text file contents

This completes the process of transcribing a web conference using ZOOM's standard features to create minutes.

After this, the transcribed text file needs to be edited into official minutes.

Points to note when transcribing using ZOOM's standard features

There are some important points to keep in mind when using ZOOM's standard features to transcribe meeting minutes.

This means that you need to make sure to save your transcript before the webinar ends .

If you leave the meeting or the host ends the meeting, the transcript will not be saved.

Be sure not to forget to save any important information for the minutes.

Particular care must be taken when hosting meetings held by free users, as they will automatically end after 40 minutes .

To avoid the mistake of forgetting to save the transcript, we recommend using a dedicated transcription service, as described below .

How to transcribe meeting minutes using ZOOM and a dedicated transcription tool

If you want to conveniently and reliably transcribe web conferences using ZOOM, we recommend using a dedicated AI transcription tool !

To explain what you should do specifically, we will explain the process and method using the AI ​​transcription tool "Mr. Transcription" as an example.

1. Save the contents of a ZOOM meeting

First, use ZOOM's recording function to save the contents of the web conference .

The method is very simple; just click on "Recording" in the menu at the bottom of the ZOOM meeting screen.

Click "Recording"

This will start recording your web conference.

While recording, "Recording" will be displayed in the upper left corner of the screen.

"Recording" is displayed

Once the web conference is over, it will be automatically saved in mp4 format.

While saving, you will see the message "Convert Meeting Recording."

Convert a Meeting Recording

When this message disappears, saving is complete.

Please note that only the host of the web conference can save the video.

When recording a ZOOM web conference, it is important to note that this feature can only be used by the host of the conference .

Please note that you will need to ask the meeting host to save the recording, or have the person who wants to save switch the host role.

2. Upload the mp4 file to Mr. Transcription

Once the web conference is over, upload it to the AI ​​transcription tool "Transcription-san" for transcription .

This link will take you to the Mr. Transcription homepage.

Mr. Transcription's homepage

The uploading process is very simple!

Simply drag and drop your mp4 file into the "Drag your file here" section on the top page, or select the file from the "Select" button .

Where to upload

Mr. Transcription supports uploading mp4 files , so you can upload your recorded files as they are without having to convert them.

Two types of voice recognition AI available

"Mr. Transcription" offers two types of voice recognition AI!

When uploading, you can choose from "AmiVoice" and "PerfectVoice" .

For transcribing ZOOM web conferences, "AmiVoice" is convenient as it has a speaker separation function (transcribes each speaker separately)!

AmiVoice can transcribe text as quickly as audio.

If speaker separation is not required, you can transcribe even faster using "PerfectVoice", which can complete the process in just 10 minutes !

3. Start transcribing

Once uploaded, the transcription process will begin automatically .

Processing in progress

Once the process has started, you can close the browser window.

You will receive a notification email once the process is complete.

*If you want to use the site for free without registering or logging in, you will need to keep your browser open.

4. Transcription complete

Once the transcription is complete, you can view the results on the "History" page .

The "History" page can be opened from the menu on the official Mr. Transcription website.

History Location

If you leave the home page open, the home page display will change to show the transcription results.

The top page changes

5. Download the file

You can download the transcription results from the "History" page.

History Page

On the History page, you can click on the name of an uploaded file to open its details screen.

How to open the details screen

Click the "Download" button on the details screen.

Click the "Download" button

If you have transcribed using AmiVoice's speaker separation function, you can download the speaker-separated text file by clicking "Speaker Separation" from the menu that opens when clicked.

Click "Speaker separation"

This completes the process of using Mr. Transcription to transcribe the contents of a ZOOM web conference.

Click here to learn more about Mr. Transcription's speaker separation feature!

If you are using "Mr. Transcription" to transcribe meeting minutes, you should definitely make use of the "speaker separation function."

This way, the transcription is done for each person speaking.

Speaker separation

Please also check out this article for an explanation of how to use the speaker separation function!

Conveniently transcribe meetings and interviews with "speaker separation"! How to convert audio into text for each speaker?

Why not try creating meeting minutes conveniently using ZOOM and "Mr. Transcription"?

By using the dedicated tool "Transcription Mr." , you can create minutes much more smoothly than using ZOOM's standard functions!

Mr. Transcription can transcribe files up to one minute long for free without the need to register or log in, so why not try out the free transcription service with Mr. Transcription first?

We recommend using a dedicated tool to transcribe ZOOM meeting minutes!

Opportunities for using web conferences are increasing.

Although it is possible to transcribe ZOOM web conferences using the standard features, using a dedicated tool will make the process faster and smoother .

With a dedicated AI transcription tool, the highly tuned voice recognition engine can transcribe even difficult audio, such as technical terms or foreign languages, with high accuracy!

Why not use an AI transcription tool to create meeting minutes quickly and with high accuracy?

■ AI transcription service "Mr. Transscription"

"Mr. Transcription" is an online transcription tool that can be used from zero initial cost and 1,000 yen per month (* free version available).

  • Supports more than 20 file formats such as audio, video, and images
  • Can be used from both PC and smartphone
  • Supports technical terms such as medical care, IT, and long-term care
  • Supports creation of subtitle files and speaker separation
  • Supports transcription in approximately 100 languages ​​including English, Chinese, Japanese, Korean, German, French, Italian, etc.

To use it, just upload the audio file from the site. Transcription text is available in seconds to tens of minutes.
You can use it for free if you transcribe it for up to 10 minutes, so please try it once.

It is "Mr. Transcription" who can easily transcribe from audio, video, and images. Transcription allows you to transcribe for up to 10 minutes for free. You can copy, download, search, delete, etc. the transcribed text. You can also create subtitle files, which is ideal for transcription of interview videos.
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