Transcribe Microsoft Teams: 3 AI Methods for Meetings

How do I transcribe Microsoft Teams meetings?

Microsoft Teams is a widely used web conferencing (video chat) system, alongside Zoom.

When hosting a web conference for work, a common concern is how to transcribe or record the meeting to create minutes.

Actually, Microsoft Teams has a transcription feature, making it easy to convert web conference content into text.

Also, using an "AI transcription service" is highly recommended!

By using Microsoft Teams' standard recording function, you can upload the audio to an AI transcription service for even higher accuracy in transcription!

Want to easily and accurately transcribe your Teams web conferences with AI?

[Free] Recommended AI Service for Transcribing Teams Web Conferences

There's a recommended service for transcribing Microsoft Teams web conferences.

That's the AI transcription service, Mr. Transcription!

Mr. Transcription is an AI transcription service that uses two types of cutting-edge AI.

While Microsoft Teams can transcribe with its standard features, uploading recorded files to Mr. Transcription allows you to convert audio to text with even higher accuracy and more features.

What's more, Mr. Transcription includes a meeting minutes creation function.

It can automatically create meeting minutes from your transcribed files!

The meeting minutes can be downloaded in Word format, making them easy to use for business!

It also supports transcription of foreign languages (over 100 languages).

Transcription takes only 10 minutes, so meeting minutes are ready quickly.

Furthermore, Mr. Transcription can be used for free for up to 3 minutes without registration or login!

If you're looking for a way to transcribe web conferences, why not try Mr. Transcription first?

3 Ways to Transcribe Microsoft Teams Meetings

Microsoft Teams, the web conferencing system, offers three ways to transcribe meetings.

1. Transcribe using the Transcription feature

Microsoft Teams comes with a standard feature that transcribes spoken content.

This is called "Transcription."

When the transcription feature is turned on, the meeting content is automatically transcribed into text in real-time.

Then, the text data is automatically saved when the meeting ends.

The text data can be downloaded from the Microsoft Teams desktop app or website.

Transcription feature not available in free plan

Microsoft Teams has both free and paid plans, but this feature cannot be used unless you have purchased a paid plan.

Specifically, a subscription to Office 365 or Microsoft 365 is required.

According to Microsoft's official website, the plans that support the transcription feature are as follows:

Office 365 E1, Office 365 A1, Office 365/Microsoft 365 A3, Office 365/Microsoft 365 A5, Microsoft 365 E3, Microsoft 365 E5, Microsoft 365 F1, Office 365/Microsoft 365 F3, Microsoft 365 Business Basic, Microsoft 365 Business Standard, Microsoft 365 Business Premium SKUs

2. Display subtitles using the Live Captions feature

Another standard feature in Microsoft Teams is "Live Captions."

When the Live Captions feature is turned on, the meeting content is transcribed and displayed as subtitles at the bottom of the screen, like this.

Live Captions feature is free to use but cannot be saved

This Live Captions feature can be used even with the free version of Microsoft Teams.

However, the transcribed content cannot be saved.

To save Microsoft Teams meeting content, a paid subscription is required.

3. Record meeting content & create minutes with AI service Mr. Transcription

The recommended method for transcribing Microsoft Teams is to use Mr. Transcription.

While Microsoft Teams can transcribe with its standard features, recording the content and uploading it to the AI transcription service Mr. Transcription allows for more accurate and easier transcription!

Step 1: Record the meeting in Microsoft Teams

When using the AI transcription service Mr. Transcription to transcribe, you'll use Microsoft Teams' recording function.

After starting a meeting, you can use the Microsoft Teams recording function by following these steps:

In meeting controls, click "More actions" → "Record and transcribe" → "Record" → "Start"

Recorded audio is saved to OneDrive.

(If recorded as a video, it's saved to SharePoint.)

Recorded data is saved to the cloud, so you need to download it from OneDrive or SharePoint's sharing function.

Then, simply upload the downloaded file to the AI transcription service Mr. Transcription to easily transcribe your web conference.

Step 2: Convert audio file to text with Mr. Transcription

Once the meeting content is recorded and downloaded, transcribe it with Mr. Transcription.

First, open the top page of Mr. Transcription, select your file, and upload it.

Transcription is completed in just 10 minutes, even for long files.

Once the transcription process is finished, the screen will change to display the results.

If you use the service after registering and logging in, you will be notified by email when the transcription is complete.

In that case, you can check the transcription results via the link in the email or from "History" in the menu.

Step 3: Create meeting minutes with Mr. Transcription

Once transcribed, the next step is to create the meeting minutes.

To create meeting minutes, use the meeting minutes creation feature of Mr. Transcription.

Below the transcription results, you'll find "Summary" and "Create Meeting Minutes" buttons.

Click "Create Meeting Minutes" from these options to start the meeting minutes creation process!

The process completes in seconds, and your meeting minutes are ready!

The created meeting minutes can be downloaded in Word format.

Creating meeting minutes with Mr. Transcription is as simple as that.

If you want to create meeting minutes for your Microsoft Teams web conferences, why not try Mr. Transcription?

Precautions for Microsoft Teams Recording Feature

When using the Microsoft Teams recording feature, there are a few points to be aware of.

Paid subscription required

The Microsoft Teams recording feature is not available in the free version.

According to Microsoft's official website, the following licenses are required to use the recording feature:

Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essentials

Limited users can record

The Microsoft Teams recording feature can only be used by:

• The meeting organizer
• Users from the same organization as the organizer

If you are invited as a guest to a meeting, you cannot use the recording feature, so please be aware of this.

Microsoft Teams transcription and recording require a paid plan

As such, a paid plan subscription is required to transcribe or record Microsoft Teams web conference content.

If your company has a Microsoft Office subscription, Teams is usually included in the plan, but if you want to transcribe a meeting on a computer without a subscription, using other web conferencing services is also recommended.

For example, Teams' rival service, Zoom, allows you to save transcribed content and record audio even with its free plan.

This article explains how to transcribe and record web conference content with Zoom.

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■ AI transcription service "Mr. Transscription"

"Mr. Transcription" is an online transcription tool that can be used from zero initial cost and 1,000 yen per month (* free version available).

• Supports more than 20 file formats such as audio, video, and images
• Can be used from both PC and smartphone
• Supports technical terms such as medical care, IT, and long-term care
• Supports creation of subtitle files and speaker separation
• Supports transcription in approximately 100 languages ​​including English, Chinese, Japanese, Korean, German, French, Italian, etc.

To use it, just upload the audio file from the site. Transcription text is available in seconds to tens of minutes.
You can use it for free if you transcribe it for up to 10 minutes, so please try it once.

It is "Mr. Transcription" who can easily transcribe from audio, video, and images. Transcription allows you to transcribe for up to 10 minutes for free. You can copy, download, search, delete, etc. the transcribed text. You can also create subtitle files, which is ideal for transcription of interview videos.

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Email: mojiokoshi3.com@gmail.com