How to transcribe and record Microsoft Teams web conferences? Easily convert to text using AI transcription

How do you transcribe Microsoft Teams?

Microsoft Teams is a widely used web conferencing (video chat) system alongside ZOOM.

When holding a web conference for work, one thing you may be concerned about is how to transcribe, record, and create minutes of the meeting .

In fact, Microsoft Teams has a transcription function that makes it easy to convert the content of web conferences into text.

You can also use the recommended "AI transcription service" as a transcription method.

Using the standard recording feature in Microsoft Teams, you can upload audio to an external AI transcription service for even more accurate transcription.

Would you like to try using AI to easily and accurately transcribe web conferences using Teams?

Recommended services for transcribing Teams web conferences

There are some recommended services for transcribing web conferences using Microsoft Teams .

That's the AI transcription service "Mr. Transcription" !

"Mr. Transcription" is an AI transcription service that uses two types of the latest AI .

Microsoft Teams can transcribe using its standard features, but by uploading the recorded file to Mr. Transcription, you can convert audio to text with greater accuracy and functionality .

It also supports speaker separation (transcription for each speaker) and foreign language transcription (100 languages).

It takes just 10 minutes to transcribe, so you can have your meeting minutes ready in no time.

What's more, you can use "Mr. Transcription" for free for up to one minute without needing to register or log in!

If you're having trouble transcribing web conferences, why not try Mr. Transcription first?

3 ways to transcribe in Microsoft Teams

There are three ways to transcribe in Microsoft Teams, Microsoft's web conferencing system.

1. Use the transcription feature

Microsoft Teams has a standard feature that can transcribe what is said .

That's "transcription."

When the transcription feature is turned on, the contents of the meeting will be automatically transcribed into text in real time .

When the meeting ends, it is automatically saved as text data .

Text data can be downloaded from the Microsoft Teams desktop app or website.

Transcription feature not available on the free plan

Microsoft Teams offers free and paid plans, but this feature is only available if you purchase a paid plan.

Specifically, you will need a contract for Office 365 or Microsoft 365.

According to Microsoft's official website , the plans that include the transcription feature are as follows:

Office 365 E1, Office 365 A1, Office 365/Microsoft 365 A3, Office 365/Microsoft 365 A5, Microsoft 365 E3, Microsoft 365 E5, Microsoft 365 F1, Office 365/Microsoft 365 F3, Microsoft 365 Business Basic, Microsoft 365 Business Standard, Microsoft 365 Business Premium SKU

2. Display subtitles using the Live Captions feature

Another standard feature in Microsoft Teams is "live captions."

When the live caption feature is turned on, the meeting content will be transcribed and displayed as subtitles at the bottom of the screen like this.

The live caption feature is free to use but cannot be saved

This live caption feature is also available in the free version of Microsoft Teams.

However, you will not be able to save the transcribed content.

To save Microsoft Teams meeting content, you need to subscribe to a paid version of the service.

3. Record the meeting and transcribe it with an AI transcription service

This is the method we recommend.

Microsoft Teams can transcribe using its standard features, but you can easily transcribe with greater accuracy by recording the content and uploading it to an AI transcription service like Mr. Transcription .

How do I use the recording feature in Microsoft Teams?

By using the recording function of Microsoft Teams, it is possible to transcribe using an external AI transcription service .

After starting a meeting, you can use the recording feature of Microsoft Teams by following the steps below.

In the meeting controls, click "More actions" → "Record and transcribe" → "Record" → "Start"

Files are stored in SharePoint and OneDrive

The recorded audio will be saved to OneDrive .

(If you record it as a video, it will be saved in SharePoint.)

Recorded data is stored in the cloud, so you will need to download it using the sharing function on OneDrive or SharePoint .

You can easily transcribe your web conference by uploading the downloaded file to an AI transcription service like Mr. Transcription .

Notes on the recording function of Microsoft Teams

When using the recording feature of Microsoft Teams, there are a few things to keep in mind.

Paid subscription required

The recording feature of Microsoft Teams is not available in the free version.

According to the Microsoft official website , the following license is required to use the recording function.

Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essentials

Only a limited number of users can record

The recording function of Microsoft Teams is

• Meeting organizer
• Users from the same organization as the organizer

can only be used.

Please note that if you are invited to a meeting as a guest, you will not be able to use the recording function .

Transcription and recording of Microsoft Teams requires a paid plan

As such, you will need to sign up for a paid plan to transcribe or record the contents of Microsoft Teams web conferences .

If your company has a Microsoft Office subscription, Teams is generally included in the plan, but if you want to transcribe meetings on a computer that does not have a subscription, we recommend using another web conferencing service.

For example, ZOOM , a rival service to Teams, allows you to save transcripts and record audio even with its free plan.

This article explains how to transcribe and record web conference content using ZOOM.

How to easily create meeting minutes using ZOOM? Recommended online meeting efficiency techniques

We recommend using an AI transcription service to transcribe web conferences.

It can transcribe the contents of Microsoft Teams and ZOOM meetings with high accuracy, so why not try it for free first?

■ AI transcription service "Mr. Transscription"

"Mr. Transcription" is an online transcription tool that can be used from zero initial cost and 1,000 yen per month (* free version available).

• Supports more than 20 file formats such as audio, video, and images
• Can be used from both PC and smartphone
• Supports technical terms such as medical care, IT, and long-term care
• Supports creation of subtitle files and speaker separation
• Supports transcription in approximately 100 languages ​​including English, Chinese, Japanese, Korean, German, French, Italian, etc.

To use it, just upload the audio file from the site. Transcription text is available in seconds to tens of minutes.
You can use it for free if you transcribe it for up to 10 minutes, so please try it once.

It is "Mr. Transcription" who can easily transcribe from audio, video, and images. Transcription allows you to transcribe for up to 10 minutes for free. You can copy, download, search, delete, etc. the transcribed text. You can also create subtitle files, which is ideal for transcription of interview videos.

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