How to Transcribe & Record Microsoft Teams Meetings

How do I transcribe Microsoft Teams meetings?

Microsoft Teams is a widely used web conferencing (video chat) system, alongside Zoom.

When hosting web conferences for work, a common concern is how to transcribe or record them to create meeting minutes.

Actually, Microsoft Teams has a built-in transcription feature, making it easy to convert web conference content into text.

Furthermore, it's also possible to combine it with recommended "AI transcription services" for even better results.

By using Microsoft Teams' standard recording function, you can upload the audio to an external AI transcription service for even higher accuracy.

Would you like to easily and accurately transcribe your Teams web conferences with AI?

Recommended Service for Transcribing Teams Web Conferences

There's a recommended service for transcribing web conferences held on Microsoft Teams.

That's the AI transcription service: "Mojiokoshi-san"!

"Mojiokoshi-san" is an AI transcription service that uses two types of the latest AI.

While Microsoft Teams has a standard transcription feature, by uploading your recorded files to "Mojiokoshi-san," you can convert audio to text with even higher accuracy and more features.

It also supports speaker diarization (transcribing by speaker) and foreign language transcription (100 languages).

You can get transcriptions in just 10 minutes, so meeting minutes are ready quickly.

What's more, "Mojiokoshi-san" is free to use for up to 1 minute without registration or login!

If you're wondering how to transcribe your web conferences, why not try "Mojiokoshi-san" first?

3 Ways to Transcribe in Microsoft Teams

Microsoft's web conferencing system, Microsoft Teams, offers three ways to transcribe meetings.

1. Transcribe using the Transcription Feature

Microsoft Teams includes a standard feature that can transcribe what is spoken.

This is called "Transcription."

When the transcription feature is turned on, the meeting content is automatically transcribed into text in real-time.

Then, the text data is automatically saved when the meeting ends.

The text data can be downloaded from the Microsoft Teams desktop app or website.

Transcription Feature Not Available in Free Plan

While Microsoft Teams offers both free and paid plans, this feature is not available unless you purchase a paid plan.

Specifically, an Office 365 or Microsoft 365 subscription is required.

According to Microsoft's official website, the plans that support the transcription feature are as follows:

Office 365 E1, Office 365 A1, Office 365/Microsoft 365 A3, Office 365/Microsoft 365 A5, Microsoft 365 E3, Microsoft 365 E5, Microsoft 365 F1, Office 365/Microsoft 365 F3, Microsoft 365 Business Basic, Microsoft 365 Business Standard, Microsoft 365 Business Premium SKU

2. Display Subtitles using the Live Captions Feature

Another standard feature in Microsoft Teams is "Live Captions."

When the Live Captions feature is turned on, the meeting content is transcribed and displayed as subtitles at the bottom of the screen, like this:

Live Captions Feature is Free but Cannot Be Saved

This Live Captions feature can be used with the free version of Microsoft Teams.

However, you cannot save the transcribed content.

To save Microsoft Teams meeting content, a paid subscription is required.

3. Record Meeting Content and Transcribe with an AI Transcription Service

This method is highly recommended.

While Microsoft Teams has a built-in transcription feature, recording the content and uploading it to an AI transcription service like "Mojiokoshi-san" allows for more accurate and easier transcription.

How to Use Microsoft Teams' Recording Feature?

By using Microsoft Teams' recording feature, you can transcribe using an external AI transcription service.

After starting a meeting, you can use the Microsoft Teams recording feature by following these steps:

In the meeting controls, click "More actions" → "Record and transcribe" → "Record" → "Start"

Files Saved to SharePoint and OneDrive

Recorded audio is saved to OneDrive.

(If recorded as a video, it is saved to SharePoint.)

Since recorded data is saved to the cloud, you need to download it via the sharing features of OneDrive or SharePoint.

By uploading the downloaded files to an AI transcription service like "Mojiokoshi-san," you can easily transcribe your web conferences.

Caveats of Microsoft Teams' Recording Feature

When using Microsoft Teams' recording feature, there are a few points to note:

Paid subscription required

Microsoft Teams' recording feature is not available in the free version.

According to Microsoft's official website, the following licenses are required to use the recording feature:

Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essentials

Limited users can record

Microsoft Teams' recording feature can only be used by:

• The meeting organizer
• Users from the same organization as the organizer

If you are invited to a meeting as a guest, you cannot use the recording feature, so please be aware of this.

Microsoft Teams Transcription and Recording Require a Paid Plan

As such, a paid plan is required to transcribe or record Microsoft Teams web conference content.

If your company has a Microsoft Office subscription, Teams is usually included in the plan. However, if you want to transcribe meetings on a computer without a subscription, it's recommended to use other web conferencing services.

For example, Zoom, a rival service to Teams, allows you to save transcribed content and record audio even with its free plan.

This article explains how to transcribe and record web conference content on Zoom.

How to Easily Create Meeting Minutes with Zoom: Recommended Efficiency Techniques for Online Meetings

For web conference transcription, using an AI transcription service is highly recommended.

Would you like to try it for free first to accurately convert your Microsoft Teams or Zoom meeting content into text?

■ AI transcription service "Mr. Transscription"

"Mr. Transcription" is an online transcription tool that can be used from zero initial cost and 1,000 yen per month (* free version available).

• Supports more than 20 file formats such as audio, video, and images
• Can be used from both PC and smartphone
• Supports technical terms such as medical care, IT, and long-term care
• Supports creation of subtitle files and speaker separation
• Supports transcription in approximately 100 languages ​​including English, Chinese, Japanese, Korean, German, French, Italian, etc.

To use it, just upload the audio file from the site. Transcription text is available in seconds to tens of minutes.
You can use it for free if you transcribe it for up to 10 minutes, so please try it once.

It is "Mr. Transcription" who can easily transcribe from audio, video, and images. Transcription allows you to transcribe for up to 10 minutes for free. You can copy, download, search, delete, etc. the transcribed text. You can also create subtitle files, which is ideal for transcription of interview videos.

HP: mojiokoshi3.com
Email: mojiokoshi3.com@gmail.com