How to Easily Transcribe ZOOM Meetings for Minutes

When it comes to online meeting tools, Zoom is definitely the go-to.

Are you spending too much time and effort creating meeting minutes from your Zoom web conferences?

Actually, it's incredibly easy to create meeting minutes from Zoom calls by using convenient transcription tools!

Zoom itself includes a transcription feature as a tool to assist with web conferences.

However, Zoom's standard transcription tool is primarily for assistance, so if you want to create meeting minutes more efficiently, it's recommended to use AI tools specifically designed for transcription.

This article will introduce recommended transcription methods that will make creating meeting minutes much easier after your Zoom calls!

Since we'll be covering both Zoom's standard transcription feature and transcription methods using external tools, those struggling with meeting minute creation should definitely find this helpful.

Can Zoom Meeting Minutes Be Easily Transcribed?

When holding a meeting, it's crucial to create meeting minutes.

Of course, you also need to create meeting minutes for web conferences held on Zoom.

So, how can you easily transcribe Zoom web conferences?

Zoom Has a Feature for Creating Meeting Minutes

To get straight to the point, it is possible to transcribe and create meeting minutes using only Zoom's standard features.

Zoom has a closed captioning feature and a download function, which you can use as a basis for creating meeting minutes.

However, this is primarily a subtitle display feature, so you'll need to edit it afterward to summarize statements by speaker or format it for easy reading.

For more efficient meeting minute creation, it's recommended to use a dedicated external transcription tool.

Integration of Zoom and Transcription Tools is Recommended

To efficiently transcribe meeting minutes from Zoom web conferences, it's recommended to transcribe the meeting content using a specialized AI tool.

The Zoom app includes a recording feature.

When you turn on recording, the meeting is automatically saved after it ends. Then, you can simply upload it to a transcription tool like 'Mojiokoshi-san' to easily transcribe it.

Automatic transcription for each speaker is also possible!

'Mojiokoshi-san' - Recommended Service for Zoom Transcription

'Mojiokoshi-san' is an AI transcription service highly recommended for transcribing Zoom web conference minutes.

'Mojiokoshi-san' is a Japanese-developed transcription service that uses the latest AI.

It can quickly transcribe using its speaker diarization feature (the ability to transcribe each speaker's dialogue).

It's easy to use: simply upload your Zoom meeting file from this top page!

The "mp4" file format saved when you record on Zoom can be directly uploaded.

you can upload them as is, so there's no need for file conversion.

What's more, "Mojiokoshi-san" is available for free!

You can transcribe up to 1 minute of audio for free, without registration or login, so you can easily start creating meeting minutes right away.

If you're wondering how to transcribe Zoom meetings, why not try "Mojiokoshi-san" first?

How to Transcribe Meeting Minutes Using Zoom's Built-in Features

So, how can you transcribe a Zoom web conference to create meeting minutes?

First, we'll explain how to easily transcribe meeting minutes using Zoom's standard features.

1. Set up Closed Captions on the Zoom Website

To transcribe closed captions using Zoom's built-in features, you first need to configure settings in advance from the website, not the app.

Log in to the Zoom website here.

Once you've logged into Zoom, open "Settings" from the menu.

After opening settings, click "In Meeting (Advanced)".

Clicking it will take you to the section for setting up closed captions.

Turn on 3 Features

• Automated captions
• Full transcript
• Save captions

Turn on these three features.

For "Automated captions" and "Full transcript," a confirmation screen will appear, so click "Enable".

This is what it looks like when "Automated captions," "Full transcript," and "Save captions" are turned on.

With this, the preparation to display captions in your Zoom web conference is complete.

Once these settings are done, you can close the website.

2. Display Captions in Your Zoom Web Conference

Once your Zoom web conference begins, display the captions.

To display captions, click "Show Captions" from the menu at the bottom of the screen.

Location of "Show Captions"

The location of "Show Captions" varies depending on the window size.

When the window is maximized, the button is displayed in the menu at the bottom of the screen, so you can just click it.

When the window is small, click "More" in the menu, then click "Captions" within that menu.

You can display captions by clicking "Show Captions" from the displayed menu.

Set Caption Language

Clicking "Show Captions" will open a window for caption language settings. Select English and click "Save".

Now you are ready to display captions in the Zoom desktop app.

Captions are displayed

In the Zoom desktop app, transcribed captions are displayed at the bottom of the screen like this.

If you click "View Full Transcript" from the caption menu,

you can view and check the transcribed content.

3. Save the Transcribed Captions

To create meeting minutes, you can also save the content of the captions transcribed by Zoom.

To save the transcribed caption content, click the "Save Transcript" button located in the caption list screen that opens when you click "View Full Transcript".

Clicking it will save the transcribed meeting content as a text file.

Clicking "Show in Folder" will open the save location.

When you open the text file, the transcribed content is saved like this.

This completes the process of transcribing a web conference using Zoom's built-in features for meeting minutes.

After this, you will need to edit the transcribed text file into the official meeting minutes.

Important Considerations When Transcribing with Zoom's Built-in Features

When transcribing for meeting minutes using Zoom's built-in features, there's an important point to note.

That is, you must save the transcribed content before the web conference ends.

If you leave the meeting or the host ends the meeting, the transcribed content cannot be saved.

Be careful not to forget to save important content for your meeting minutes.

For meetings hosted by free users, special attention is needed as they automatically end after 40 minutes.

To prevent the mistake of forgetting to save transcribed content, we recommend the method of transcribing with a dedicated transcription service, which will be introduced next.

How to Transcribe Meeting Minutes with Zoom & Dedicated Transcription Tools

If you want to transcribe your Zoom web conferences conveniently and accurately, using a dedicated AI transcription tool is highly recommended!

We'll explain how to do this, using 'Mojiokoshi-san', an AI transcription tool, as an example to walk you through the process and method.

1. Save Meeting Content in Zoom

First, save the content of your web conference using Zoom's recording feature.

The method is very simple: just click on "Record" in the menu at the bottom of the Zoom meeting screen.

This will start recording your web conference.

While recording, "Recording..." will be displayed in the top left corner of the screen.

When the web conference ends, it will automatically be saved in MP4 format.

While saving, "Converting meeting recording" will be displayed as shown.

Once this display disappears, saving is complete.

Note: Only the host of the web conference can save

When recording Zoom web conference content, it's important to note that this feature is only available to the meeting host.

Be aware that you will need to ask the meeting host to save the recording, or have them transfer host privileges to the person who needs to save it.

2. Upload the MP4 file to 'Mojiokoshi-san'

After the web conference ends, upload the MP4 file to the AI transcription tool 'Mojiokoshi-san' for transcription.

Open the top page of 'Mojiokoshi-san' from this link.

Uploading is very easy!

Simply drag and drop the MP4 file into the "Drag files here" section on the top page, or select the file using the "Select" button.

'Mojiokoshi-san' supports MP4 file uploads, so there's no need to convert the recorded file; you can upload it directly.

Two types of speech recognition AI available

'Mojiokoshi-san' offers two types of speech recognition AI!

When uploading, you can choose between "AmiVoice" and "PerfectVoice".

For transcribing Zoom web conferences, "AmiVoice" is convenient because it has a speaker diarization function (transcription per speaker)!

AmiVoice can transcribe at high speed, in about the same amount of time as the audio duration.

If speaker separation is not required, you can also transcribe even faster using "PerfectVoice," which completes processing in just 10 minutes!

3. Start Transcription

Once the upload is complete, transcription processing will automatically begin.

Once processing begins, it's okay to close your browser window.

You will receive an email notification when processing is complete.

*If you use it for free without registering or logging in, you must keep the browser open.

4. Transcription Complete

Once transcription is finished, you can check the transcription results on the "History" page.

You can access the "History" page from the menu on the official 'Mojiokoshi-san' website.

If you keep the top page open, the display on the top page will switch to show the transcription results.

5. Downloading the File

You can download the transcription results from the "History" page.

On the "History" page, you can open the detailed view by clicking on the name of the uploaded file.

Click the "Download" button on the detailed screen.

If you transcribed using AmiVoice's speaker diarization function, click "Speaker Diarization" from the menu that opens to download the text file with speaker separation.

This completes the process of transcribing ZOOM web conference content using 'Mojiokoshi-san'.

Learn more about 'Mojiokoshi-san's Speaker Diarization feature here!

The "Speaker Diarization feature" is a must-use when transcribing meeting minutes with 'Mojiokoshi-san'.

As shown, the transcription is separated by each speaker.

This article explains how to use the speaker diarization feature, so please take a look!

Transcribe meetings and interviews conveniently with "Speaker Diarization"! How to convert audio to text for each speaker?

Why not create meeting minutes conveniently with ZOOM and 'Mojiokoshi-san'?

By using the dedicated tool 'Mojiokoshi-san', it's possible to create meeting minutes much more smoothly than using ZOOM's standard features!

'Mojiokoshi-san' allows you to transcribe files up to 1 minute long for free, without registration or login. Why not experience free transcription with 'Mojiokoshi-san' first?

For ZOOM Meeting Minutes Transcription, a Dedicated Tool is Recommended!

Web conferencing is becoming increasingly common.

While transcribing ZOOM web conferences is possible with standard features, using a dedicated tool allows you to do it faster and more smoothly.

With a dedicated AI transcription tool, a high-performance, fine-tuned speech recognition engine can accurately transcribe even difficult audio, including specialized terms and foreign languages!

Why not use an AI transcription tool to create meeting minutes quickly and accurately?

■ AI transcription service "Mr. Transscription"

"Mr. Transcription" is an online transcription tool that can be used from zero initial cost and 1,000 yen per month (* free version available).

• Supports more than 20 file formats such as audio, video, and images
• Can be used from both PC and smartphone
• Supports technical terms such as medical care, IT, and long-term care
• Supports creation of subtitle files and speaker separation
• Supports transcription in approximately 100 languages ​​including English, Chinese, Japanese, Korean, German, French, Italian, etc.

To use it, just upload the audio file from the site. Transcription text is available in seconds to tens of minutes.
You can use it for free if you transcribe it for up to 10 minutes, so please try it once.