Microsoft Teams Transcription: 3 Easy Ways to Record with AI

How do I transcribe meetings in Microsoft Teams?

Microsoft Teams is a widely used web conferencing (video chat) system, alongside Zoom.

When hosting a web conference for work, a common concern is how to transcribe and record meetings to create meeting minutes.

Actually, Microsoft Teams has a built-in transcription feature, allowing you to easily convert web conference content into text.

Also, using an "AI transcription service" is highly recommended!

By using the standard recording function in Microsoft Teams, you can upload the audio to an AI transcription service for even higher accuracy in transcription!

Would you like to easily and accurately transcribe your Teams web conferences with AI?

Free AI Service Recommended for Transcribing Teams Web Meetings

There's a recommended service for transcribing web conferences held on Microsoft Teams.

That is the AI transcription service Mr. Transcription!

Mr. Transcription is an AI transcription service that uses cutting-edge AI.

While Microsoft Teams has a standard transcription feature, uploading recorded files to Mr. Transcription allows you to convert audio to text with even higher accuracy and more features.

What's more, Mr. Transcription includes a meeting minutes creation feature.

It can automatically generate meeting minutes from your transcribed files!

The meeting minutes can be downloaded in Word format, making them easy to use for your work!

It also supports foreign language transcription (over 100 languages).

Transcription takes only about 1 minute, so your meeting minutes will be ready quickly.

Furthermore, Mr. Transcription offers a free trial of up to 3 minutes per day without registration, and free members can transcribe up to 10 minutes per day!

If you're looking for a way to transcribe web conferences, why not try Mr. Transcription first?

3 Ways to Transcribe in Microsoft Teams

Microsoft Teams, Microsoft's web conferencing system, offers three methods for transcription.

1. Using the Transcription Feature for Meeting Transcripts

Microsoft Teams includes a built-in feature that transcribes spoken content.

This is known as "Transcription."

When you enable the transcription feature, the meeting content is automatically transcribed into text in real-time.

Then, the text data is automatically saved when the meeting ends.

The text data can be downloaded from the Microsoft Teams desktop app or website.

Transcription Feature Not Available in Free Plans

While Microsoft Teams offers both free and paid plans, this feature is not available unless you purchase a paid plan.

Specifically, a subscription to Office 365 or Microsoft 365 is required.

According to Microsoft's official website, the transcription feature is available with the following plans:

Office 365 E1, Office 365 A1, Office 365/Microsoft 365 A3, Office 365/Microsoft 365 A5, Microsoft 365 E3, Microsoft 365 E5, Microsoft 365 F1, Office 365/Microsoft 365 F3, Microsoft 365 Business Basic, Microsoft 365 Business Standard, Microsoft 365 Business Premium SKUs

2. Using Live Captions to Display Subtitles

Another standard feature included in Microsoft Teams is "Live Captions."

When you enable Live Captions, the meeting content is transcribed and displayed as subtitles at the bottom of the screen, like this.

Live Captions are Free but Cannot Be Saved

The Live Captions feature can be used even with the free version of Microsoft Teams.

However, you cannot save the transcribed content.

To save Microsoft Teams meeting content, a paid subscription is required.

3. Recording Meeting Content & Creating Minutes with AI Service 'Mr. Transcription'

A recommended method for transcribing Microsoft Teams meetings is to use 'Mr. Transcription'.

While Microsoft Teams has built-in transcription, recording the content and uploading it to the AI transcription service 'Mr. Transcription' allows for more accurate and easier transcription!

Step 1: Record your meeting in Microsoft Teams

When using the AI transcription service Mr. Transcription, you'll utilize Microsoft Teams' recording feature.

After starting a meeting, you can use the Microsoft Teams recording function by following these steps:

In the meeting controls, click "More actions" → "Record and transcribe" → "Record" → "Start".

Recorded audio is saved to OneDrive.

(If recorded as a video, it's saved to SharePoint.)

Since recorded data is saved to the cloud, you'll need to download it from the sharing features of OneDrive or SharePoint.

After that, simply upload the downloaded file to the AI transcription service Mr. Transcription, and you can easily transcribe your web conference.

Step 2: Convert audio files to text with Mr. Transcription

Once you've recorded and downloaded the meeting content, transcribe it using Mr. Transcription.

First, open the top page of Mr. Transcription, select your file, and upload it.

Transcription is completed in just about 1 minute, even for long files.

Once the transcription process is finished, the screen will change, and the results will be displayed.

You can review the transcription results section by section.

By pressing the play button, you can also listen to the meeting audio from the specific point where a statement was made.

When you play it using the player at the bottom of the screen, the text display changes in sync with the playback, making it easy to check the transcription results.

If you register and log in to use the service, you will be notified by email when the transcription is complete.

In that case, you can check the transcription results via the link in the email or from "History" in the menu.

Step 3: Create meeting minutes with Mr. Transcription

Once transcribed, the next step is to create the meeting minutes.

To create minutes, use the Mr. Transcription meeting minutes creation feature.

Below the transcription results, you'll find "Summary" and "Create Minutes" buttons.

Clicking on "Create Minutes" among these will start the minute creation process!

The process completes in a few seconds, and your minutes are ready!

The created minutes can be downloaded in Word format.

Creating meeting minutes with Mr. Transcription is as easy as that.

If you need to create minutes for your Microsoft Teams web conferences, why not try Mr. Transcription?

Important Notes on Microsoft Teams Recording Features

When using the recording feature in Microsoft Teams, there are several points to keep in mind.

Paid Subscription Required

The recording feature in Microsoft Teams is not available in the free version.

According to Microsoft's official website, the following licenses are required to use the recording feature:

Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essentials

Limited Users Can Record

The Microsoft Teams recording feature can only be used by:

• The meeting organizer
• Users within the same organization as the organizer

Please note that if you are invited to a meeting as a guest, you cannot use the recording feature.

Microsoft Teams Transcription and Recording Require a Paid Plan

As such, a paid plan subscription is required to transcribe or record Microsoft Teams web conference content.

If your company has a Microsoft Office contract, Teams is usually included in the plan. However, if you want to transcribe a meeting on a computer not covered by the contract, it's recommended to use other web conferencing services.

For example, ZOOM, a rival service to Teams, allows you to save transcribed content and record audio even with its free plan.

This article explains how to transcribe and record web conference content on ZOOM.

How to easily create meeting minutes with ZOOM transcription? Recommended efficiency techniques for online meetings

Learn how to transcribe ZOOM web conference content. We thoroughly explain methods using ZOOM's standard features and combining them with recommended transcription tools!

For web conference transcription, the AI transcription service Mr. Transcription is highly recommended.

It can accurately convert Microsoft Teams and ZOOM meeting content into text, so why not try it for free?